Procurement, made structured.
Vendor master, structured purchase orders, mobile goods receipt with scan validation, 3-way match reconciliation, and vendor payment aging — all in one connected workflow. Procurement operates on structure and controls, not paper and memory.
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What Procurement handles.
From vendor master to payment reconciliation — the module covers the full PO-to-payment cycle, with scan validation and approval controls at every step.
How procurement runs.
These are the procurement operations that run every day — PO approval, scan-validated receipt, reconciliation before payment, and vendor review on real data.
PO to Approval to Receipt
Purchase team creates PO with structured line items. Multi-level approval routes based on configured thresholds (amount, category, vendor). Once approved, PO sends to vendor. On delivery, receiving team scans the PO barcode on the mobile app — expected items load, actual items scan-validated, discrepancies flagged instantly.
3-Way Match Reconciliation
Vendor invoice received against PO and GRN. Automatic matching validates quantities, prices, tax calculations. Matches proceed for payment approval. Mismatches held for review with clear discrepancy breakdown. Never pay vendors for what you didn't actually receive.
Vendor Performance Review
Every PO, every delivery, every invoice contributes to vendor performance data. On-time delivery percentage, quality metrics (damage rates, wrong-item rates), response times — all tracked automatically. Quarterly vendor reviews use real data, not vendor sales pitches.
Who uses Procurement.
Purchase and receiving teams run the module day to day; finance and management work off the same records for payment and performance.
How Procurement connects.
A goods receipt is never an isolated event — it moves stock, validates tax, and feeds vendor analytics the moment it posts.
Common questions about procurement.
Configure approval thresholds by amount, category, or vendor. POs route through the appropriate chain automatically. Approvers can act from mobile or desktop.
The mobile goods receipt workflow flags any discrepancy instantly — wrong SKU, wrong quantity, damaged goods. Discrepancies are captured with notes and photos, vendor is auto-notified, and the 3-way match holds payment for the affected items.
Every PO, delivery, and invoice contributes to vendor performance metrics. On-time delivery, quality rates, response times all tracked automatically. Data-driven vendor reviews.
Structured return workflow with reason codes. Debit note generation to vendor. Reverse stock movement. Complete traceability from original PO through return to vendor credit.
Procurement, structured and controlled.
A 30-minute discovery call showing how PO-to-payment workflows run on Stockrect. If it's a fit, we'll follow up with a tailored proposal.
Have questions first? Email hello@stockrect.com